Olympus DS-9500
Professional Wi-Fi Dictation Recorder
256-Bit Encryption — CR-21 Cradle Included — ODMS R7 Included
The professional standard in mobile dictation — built-in Wi-Fi for wireless file transfer, 256-bit AES encryption, dual intelligent microphones, shockproof body rated to 1.5m, and a full-colour display. Includes CR-21 docking station, F-5AC power adapter, KP-30 cable, and ODMS R7 dictation management software licence.
The Olympus DS-9500 is the professional-grade digital dictation recorder trusted by medical professionals, legal practitioners, and enterprise dictation workflows worldwide. Its built-in Wi-Fi connectivity allows completed dictation files to be sent directly to a transcriptionist or dictation management system from anywhere — without a USB connection, docking station, or computer. 256-bit AES encryption with a 4-digit PIN lock protects sensitive recordings at rest and in transit, meeting the security requirements of healthcare and legal environments. An intelligent dual microphone system with audio beamforming suppresses background noise and focuses on the speaker's voice — maintaining clarity in busy offices, clinical settings, and open environments. The triple-layer studio pop filter eliminates breath and wind noise for clean, transcription-ready audio. Encased in an alcohol-wipe resistant, shockproof body rated to 1.5 metres — built for the demands of daily professional use.
Available at ITFactory.ca — Canada's trusted source for professional dictation hardware. This listing includes a licence for Olympus Dictation Management System (ODMS) R7 for comprehensive workflow management, transcription routing, file automation, and administrative controls.
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No Software Included — IT Variant (V741010BU000)
The DS-9500 does not include Olympus Dictation Management System (ODMS) software. The recorder is fully functional as a standalone dictation device without ODMS — record, play back, and transfer files via Wi-Fi or docking station immediately out of the box. ODMS is required for advanced workflow management, transcription routing, and administrative controls in a multi-user environment.
| Feature |
Available without ODMS? |
| Recording, playback, file management on device |
Yes — fully standalone |
| Wi-Fi file transfer to email or shared folder |
Yes |
| Dragon NaturallySpeaking compatibility |
Yes |
| ODMS workflow routing and transcription management |
No — ODMS required (sold separately) |
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What Is Included
Olympus DS-9500 Digital Voice Recorder
With built-in Wi-Fi, LAN connector, 2GB internal memory, 2.4" colour display, and optical slide switch. |
LI-92B Lithium-Ion Rechargeable Battery
Olympus genuine replacement battery — 1350mAh, 3.6V. Charges in approximately 2 hours via docking station. |
OM System CR-21 Docking Station
USB and LAN docking cradle — charges the DS-9500 and provides PC connectivity for file transfer. Supports optional footswitch connection. |
OM System F-5AC AC Power Adapter
Powers the CR-21 docking station for charging the DS-9500. Charges the recorder in approximately 2 hours. |
OM System KP-30 Micro-USB Cable
For direct USB connection to a PC or for charging without the docking station. |
CS-151 Carrying Case
Protective carry case for the DS-9500 recorder. |
ODMS R7 dictation management software licence included. Quick User Guide also included.
Key Features
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Built-In Wi-Fi — Send Dictation Without a Cable
Connect to your office Wi-Fi network or a personal hotspot and send completed dictation files directly to a transcriptionist, shared folder, or dictation management system from anywhere — without a USB cable, docking station, or returning to a desk. Status of transcription files can be checked on the recorder's display. A LAN connector on the CR-21 docking station provides wired network backup when Wi-Fi is unavailable.
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256-Bit AES Encryption — 4-Digit PIN Lock
Dictation files are encrypted with 256-bit AES using the DSS Pro audio codec — the same encryption standard used in secure communications. A 4-digit PIN lock prevents unauthorized access to the device. Essential for healthcare environments (HIPAA-sensitive recordings), legal dictation, and any professional context where recordings contain sensitive personal information.
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Intelligent Dual Microphone System — Audio Beamforming
Two omnidirectional microphones work together using audio beamforming to focus on the speaker's voice while suppressing ambient noise from behind and to the sides. Three microphone sensitivity modes — Dictation 1 (quiet environments), Dictation 2 (high directionality for noisy environments), and Conference (stereo with intelligent auto mode for meeting recording) — adapt the recording pattern to the situation.
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Triple-Layer Studio Pop Filter
Three layers of acoustic filtering built into the microphone assembly block breath noise, wind vibrations, and plosive sounds — delivering clean audio that requires minimal post-processing and achieves the highest possible accuracy with Dragon and other speech recognition engines. Accuracy with Dragon is directly tied to signal-to-noise ratio; the DS-9500's pop filter and noise cancellation work together to maximize it.
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Shockproof Body — Rated to 1.5 Metres
The DS-9500's housing is impact-resistant and certified to withstand drops of up to 1.5 metres — equivalent to being dropped from desk height — without recording interruption or damage. The body is also alcohol-wipe resistant, allowing safe surface disinfection in clinical and healthcare environments. An optical slide switch (with no moving mechanical parts) reduces the risk of mechanical failure under heavy daily use.
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2.4-Inch Full-Colour TFT Display
A large, backlit full-colour display shows recording status, file information, battery level, Wi-Fi connectivity, and dictation metadata clearly — easier to read than the monochrome displays on earlier Olympus recorders. Navigation is handled by a 4-position joystick and three programmable function buttons (F1–F3) for quick access to frequently used settings and features.
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Precise Optical Slide Switch — Four Positions
The optical slide switch provides four distinct positions: Record, Stop, Play/Pause, and Rewind — controlled by thumb without looking at the device. Optical detection (no mechanical contact) eliminates the wear and failure risk of traditional slide switches. The switch's tactile precision is a key reason professional dictators prefer the DS-9500 for high-volume daily dictation.
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Flexible Storage — Internal + SD Card Slot
2GB of internal memory is built in, with an SD/SDHC card slot accepting cards up to 32GB for extended storage capacity. Supports DSS Pro (DS2), DSS, WAV (PCM), and MP3 recording formats. DSS Pro with 256-bit encryption is the recommended format for professional dictation workflows requiring security and compatibility with transcription software.
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CR-21 Docking Station — Charging and PC Connection
The included CR-21 cradle connects the DS-9500 to a PC via USB and to a network via LAN — providing a stable charging and file transfer solution for desk-based workflows. Charges the recorder in approximately 2 hours via the included F-5AC adapter. Supports an optional RS-31H footswitch for hands-free transcription playback control directly from the docking station.
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Dragon Compatible — Speech Recognition Optimized
The DS-9500's dual microphone system and pop filter are specifically optimized for Dragon NaturallySpeaking accuracy. Recordings made in DSS Pro or WAV format deliver the signal-to-noise ratio Dragon requires for maximum transcription accuracy. Compatible with Dragon Professional Individual and Dragon Medical for direct-to-text or dictation-to-transcription workflows.
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Who Is This For?
The DS-9500 is for medical professionals, legal practitioners, executives, and enterprise dictation users who need a proven, secure, and flexible mobile dictation recorder — and who already own or separately license ODMS or another dictation workflow solution. It is the right choice when you need the full DS-9500 hardware without paying for bundled software you already have.
Medical and clinical professionals
Legal practitioners
Dragon NaturallySpeaking users
Complete out-of-box solution
High-volume mobile dictation
Secure dictation — healthcare and legal
Technical Specifications
| Brand |
Olympus / OM System |
| Model |
DS-9500 |
| Part number |
V741010BU000 |
| Software included |
ODMS R7 Dictation Module — licence included |
| Microphone system |
2 × omnidirectional — audio beamforming noise cancellation |
| Pop filter |
Triple-layer studio quality — built in |
| Microphone modes |
Dictation 1 / Dictation 2 / Conference (stereo auto) |
| Recording formats |
DSS Pro (DS2) / DSS / WAV (PCM) / MP3 |
| Encryption |
256-bit AES (DSS Pro format) + 4-digit PIN device lock |
| Wi-Fi |
Built-in — file transfer to email, shared folder, or ODMS |
| LAN connector |
Via CR-21 docking station |
| Display |
2.4-inch full-colour TFT — 240 × 320 pixels |
| Control |
Optical 4-position slide switch + 3 programmable function buttons (F1–F3) |
| Internal memory |
2GB built-in |
| External storage |
SD / SDHC up to 32GB |
| Battery |
LI-92B lithium-ion rechargeable — 1350mAh (included) |
| Battery life |
Up to 52hr recording (DSS Pro) / 10.5hr (PCM WAV) |
| Charge time |
~2hr via CR-21 + AC adapter / ~4hr via USB |
| PC connection |
Micro-USB (direct) or CR-21 docking station (USB + LAN) |
| Headphone jack |
3.5mm (8Ω or higher) |
| Microphone jack |
3.5mm |
| Shock resistance |
1.5m (Olympus standard test) |
| Body |
Alcohol-wipe resistant — suitable for clinical environments |
| OS compatibility |
Windows 10 / 11 — macOS |
| Dimensions |
120.5 × 49.9 × 18.5mm |
| Weight |
116.5g including battery |
| Sold by |
ITFactory.ca |
Why Buy from ITFactory.ca?
ITFactory.ca is a trusted Canadian retailer for professional dictation hardware, serving medical, legal, and enterprise professionals across the country. Every product we sell is genuine and backed by our team.
| → Genuine Olympus product |
→ Fast shipping across Canada |
| → CAD pricing for Canadian buyers |
→ Business invoicing available |
| → Olympus dictation accessories available |
→ Bilingual customer support |
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Frequently Asked Questions
Can I use this without ODMS software?
Yes — the DS-9500 is fully functional as a standalone recorder without ODMS. You can record, play back, organize files in folders, set author and work type IDs, transfer files via Wi-Fi or USB, and use Dragon for speech recognition, all without installing ODMS. ODMS is required only for managed dictation workflows — routing files automatically to specific transcriptionists, administrative controls across multiple recorders, and centralized workflow reporting in a multi-user environment. If you work as an individual practitioner sending files directly to a transcriptionist via email or a shared folder, you can do so without ODMS.
How does Wi-Fi file transfer work?
Configure the DS-9500 with your Wi-Fi network credentials and a destination — an email address, shared network folder, or ODMS server — through the recorder's settings menu or via ODMS configuration software. Once configured, completed dictation files are sent automatically when the recorder connects to the network, without any manual steps. You can also trigger a manual transfer from the device. The recorder displays the transmission status of each file on its colour screen, so you can confirm delivery before leaving the office.
Is this compatible with Dragon NaturallySpeaking?
Yes — the DS-9500 is fully compatible with Dragon NaturallySpeaking (Dragon Professional Individual) and Dragon Medical. Record in DSS Pro or WAV (PCM) format for best Dragon accuracy. Transfer recordings to the PC via USB, docking station, or Wi-Fi, then process through Dragon for transcription. The DS-9500's dual microphone beamforming and triple-layer pop filter are optimized to deliver the high signal-to-noise ratio that Dragon requires for maximum recognition accuracy.
What does the CR-21 docking station do?
The CR-21 is a desktop cradle that connects the DS-9500 to your PC via USB and to your network via a LAN (Ethernet) port — providing a stable wired alternative to Wi-Fi for file transfer when the recorder is at the desk. It also charges the DS-9500's battery in approximately 2 hours when connected to the included F-5AC AC adapter. The CR-21 accepts an optional footswitch (RS-31H, sold separately) for hands-free transcription playback directly from the dock, and is compatible with the DS-9000 series as well.
